When designing the experience and the space, how did you approach accessibility? What kinds of ideas or conversations guided your thinking?
※2 | Accessibility refers to design and systems that enable all people, regardless of age, disability, or physical condition, to comfortably use products and services. This includes consideration for those with visual, hearing, or mobility challenges. |
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This project was our first time working with a fully private lodging, which presented a new kind of challenge for us. Designing a space for overnight stays made us realize just how complex it is to create an environment that feels comfortable for a wide range of people.
As our conversations progressed, we also learned that the Google team had already given deep thought to accessibility from the early stages. That made us feel a strong sense of alignment, not just in terms of design but also in our shared commitment to creating fair and inclusive experiences. With that in mind, we submitted an accessibility checklist we had developed early in the process to help support a wide variety of guests.
From the very start, there was a shared understanding across our team that if we were going to collaborate with HERALBONY, we had to create an experience that was truly accessible. Once the venue was set, we spent a lot of time discussing how to bring that intention to life, using the checklist we received as a foundation for more detailed planning.
Since the space was a traditional Kyomachiya townhouse, we faced limitations in terms of structural changes. But rather than alter the building, we focused on how to make the most of the beautiful space as it was. For example, we prepared to offer activities or experiences that were originally planned for the second floor on the ground floor when needed, so that more people could enjoy the space comfortably.
What really stood out to me was how everyone took so many videos during the on-site visit and generously shared them with us. Thanks to that, our DE&I (Diversity, Equity & Inclusion) team was able to join the process remotely and contribute to developing the operations manual. It created a truly thoughtful and collaborative atmosphere, and I felt we were able to have open, constructive conversations with the Google team throughout.
It was truly a pleasure working together. The HERALBONY DE&I team brought such depth and insight to the process, and it was incredibly eye-opening for all of us.
One thing we talked about often was that not everyone needs to have the exact same physical experience. What’s more important is that everyone walks away feeling the same sense of value. With that in mind, we explored different ways to shape the experience, and it was great to see team members openly sharing ideas and building on each other’s thoughts through our ongoing conversations with HERALBONY.
For example, when we envisioned everyone sharing traditional sweets from the Kyoto confectionery shop “Kashiya Nona,” we faced an important question: what if someone was unable to eat it? This led to the idea of allowing participants to bring their own food if needed, which felt like a truly creative and thoughtful solution.
Instead of expecting everyone to have the exact same experience, the goal was to create a space where each person could feel comfortable in their own way. That kind of flexible and inclusive mindset was only possible thanks to the open and collaborative spirit we shared with the Google team.
I feel we had a very productive conversation that brought new insights for both parties.
What were some of the challenges you faced in putting these initiatives into practice, and were there any areas you paid special attention to?
We worked closely with the on-site staff to make sure everyone truly understood the importance of accessibility and was fully prepared. We also sent out a survey before the event so guests could let us know about any special needs ahead of time, which helped us provide the right support and make everyone feel welcome.
When Miki offered to arrange caregivers, it really touched me. It showed just how much care and dedication they brought to this collaboration.
I also felt that HERALBONY’s fans have a strong awareness and expectation around accessibility, so we knew we couldn’t let them down.
One thing we really focused on was making accessibility information available to participants ahead of time. While many places are welcoming once you arrive, having that information in advance helps people feel more confident about joining. I believe that made a big difference and was an important step forward.
Absolutely. The most important thing was making sure everyone felt comfortable throughout their experience.
It was truly inspiring to have the artists behind the featured works visit the space and see their genuine delight. Everyone seemed to connect with the experience in their own unique way, making it a deeply creative and rewarding moment for all involved.
It’s wonderful to hear the artists really enjoyed themselves. We had a guestbook at the venue, and many guests, including the artists who stayed overnight, left messages and drawings. Reading through it and seeing the drawings was truly inspiring and filled me with so much positive energy.